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Required Documents Guide for Car Selling & Scrap
Checklists for Standard, Kei, Corporate Cars & Missing Documents

A clear summary of all paperwork required when selling or scrapping your vehicle. Learn the difference between standard and Kei cars, registered seal certificates, address changes, and how we assist with lost documents.

0 Yen Agency Fee

Free title transfer agency

Lost Papers Resolved Fast

Help reissuing lost shaken

Same-Day Cash Payment

Paid in cash on vehicle handover

Official Proof Provided

Copy sent via mail or LINE

092-518-3525 LINE (Coming Soon) Request Free Valuation (30s)
Standard Cars (White Plate) Kei Cars (Yellow Plate) Corporate / Business Lost Papers / Special Cases FAQ
White Plate / Registered Car (Seal Certificate Required)

Required Documents for Standard Cars

Standard cars are legally classified as registered property in Japan. Transferring or scrapping them at the Transport Bureau requires a Certificate of Seal Registration (Inkan Shomeisho) and your registered personal seal.

1. Vehicle Inspection Certificate (Original) Required
Original document. If you have an electronic inspection certificate (IC tag), please provide the printed record sheet. We can assist with reissuance if lost.
2. Compulsory Auto Liability Insurance (CALI) Required
Required even if shaken is expired. If more than 1 month remains, the refund amount is added to your payout.
3. Recycling Ticket (Deposit Certificate) Required
Recycling fee receipt. If you cannot find it, our staff can query the online database directly with no reissuance required.
4. Seal Certificate (Issued within 3 months) Required
One copy in the owner’s name. Available at municipal offices or instantly via multi-copy machines at convenience stores using your My Number Card.
5. Registered Personal Seal (Matching Certificate) Required
Used to stamp the Transfer Certificate (Joto Shomeisho) and Power of Attorney (Ininjo). Our staff will provide all official forms prepared for you.
6. Automobile Tax Payment Certificate If Available
Payment receipt for the current fiscal year. Electronic verification is widely available, but please have it ready if on hand.
Forms Prepared by KMC!
You do not need to create contracts or pick up forms from government offices. Our team brings all official pre-printed documentation on inspection.
Yellow Plate / Kei Car (No Registered Seal Needed!)

Required Documents for Kei Cars

Kei cars require far simpler paperwork than standard cars. No registered seal (Jitsuin) or seal certificate is needed. A regular personal stamp (non-rubber) and your ID are all you need for same-day sale and cash payment!

1. Vehicle Inspection Certificate (Original) Required
Original Kei car shaken certificate. If lost, we can handle the reissuance agency at the Light Vehicle Inspection Organization.
2. Compulsory Auto Liability Insurance (CALI) Required
Required even if broken down or expired. Usually stored in the same glovebox folder as your shaken.
3. Recycling Ticket (Deposit Certificate) Required
Please provide if available. If missing, we can verify deposit status online via chassis number without reissuance.
4. Personal Stamp (No Registered Seal Needed!) Required
Standard stamp (Mitome-in) is fine (rubber/self-inking stamps like Shachihata not allowed). No seal certificate needed at all!
5. Personal ID (Driver’s License, etc.) Required
In accordance with the Secondhand Goods Dealer Act, please show your current driver’s license, My Number Card, or official ID.
6. Kei Vehicle Tax Payment Certificate If Available
Payment receipt from your municipality. If lost, our staff can assist with reissue at city hall.
Kei Car Sale Completed Same-Day!
Because there are no government office documents to retrieve, you can complete appraisal, contract, and cash payment on the very same day.
Corporate, Fleet & Business Owners

Required Documents for Corporate & Commercial Vehicles

When scrapping or selling fleet cars, commercial vans, trucks, or heavy equipment owned by a company, corporate registry information and representative seals are required. Fleet appraisals and company closure asset liquidation are fully supported.

1. Vehicle Inspection Certificate
Original showing corporate ownership name
2. Certified Commercial Registry Copy
Certificate of Registered Matters from Legal Affairs Bureau
3. Corporate Seal Certificate
One copy of corporate seal certificate issued by Legal Bureau
4. Corporate Registered Seal
Stamped on Transfer Certificate & Power of Attorney
5. Insurance & Recycling Ticket
Same as passenger cars (Online check available)
6. Representative ID & Business Card
Verification of the staff handing over the vehicle
SPECIAL CASES

What to Do in Special Cases & Missing Documents

Moved addresses, name changes, remaining loans, or lost papers? KMC JAPAN supports every single scenario.

1. If You Moved (Address Changed)

If moved once, a Resident Certificate (Juminhyo) with previous address is required. If multiple moves, a Resident Tag Certificate (Koseki no Fuhyo) linking all transitions is needed.

2. If Your Name Changed (Marriage, etc.)

If your legal name has changed, one Certified Family Register (Koseki Tohon / Zenbu Jiko Shomeisho) issued within 3 months is needed to verify former and current names.

3. If Loan Remains (Lien on Title)

If the owner on the shaken is a financing company, a lien release is required. KMC JAPAN contacts the lender and handles the complete release paperwork for you.

4. If You Lost the Inspection Certificate

You can still sell your car without the certificate. As long as plate and chassis numbers are identified, we handle the reissuance agency at the transport bureau for free.

5. Missing Insurance or Tax Receipt

We assist with querying your insurer or obtaining tax certificates from the prefectural tax office so you don’t have to take time off work.

6. Deceased Owner (Inheritance Vehicle)

Requires a Certified Removal from Register (Joseki Tohon), Heritage Division Agreement, and the representative heir’s seal certificate. We guide you gently through every step.

Quick Comparison: Standard vs Kei Car Documents

Title transfer & scrap agency fees are 100% free (0 yen) at KMC JAPAN.

Requirement / Item Standard Car (White) Kei Car (Yellow) KMC JAPAN Support
Vehicle Inspection (Shaken) Original Required Original Required Free reissuance if lost
Insurance Certificate (CALI) Original Required Original Required Remaining period refunded
Recycling Ticket Required Required Online check if missing
Seal / Stamp Type Registered Seal (Jitsuin) Regular Stamp (No Jitsuin) Forms brought on-site
Seal Certificate (3mo) 1 Copy Required Not Needed (0) Guide for convenience store print
Agency Fee for Title Transfer Dealers: ¥10k~¥20k Dealers: ¥8k~¥15k KMC JAPAN: 完全無料（0円）
Q & A

Frequently Asked Questions About Documents

Clear answers to common questions about preparing documents and our agency services.

Yes, absolutely. As long as the license plate number and vehicle chassis number are identifiable, our staff will handle the reissuance or official verification at the Transport Bureau free of charge. You do not need to visit any government office.

Yes, exactly. Kei cars (yellow plates) are governed by the Light Vehicle Inspection Organization, where registered seals and certificates are not legally required. A standard personal stamp (non-rubber/shachihata) and your driver’s license are all you need.

If you moved once, a Certificate of Residence (Juminhyo) showing the previous address is required. If you moved multiple times, a 戸籍の附票 (Resident Tag Certificate) showing all address transitions is needed. We guide you through obtaining it easily.

If the tax is already paid, tax offices in most prefectures allow digital verification, so you often don’t need the physical receipt. If unpaid, we can deduct the amount from your payout and settle it on your behalf.

Yes, you can. If the vehicle ownership is under the dealer or loan company, ownership transfer release is required. If our appraisal exceeds the balance, we pay you the difference in cash and handle the release paperwork directly.

No, absolutely zero yen! While traditional dealers charge 10,000 to 20,000 yen for transfer agency fees, KMC JAPAN performs all legal transfers 100% free of charge. We also send you the official proof of transfer once completed.
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Complete Step-by-Step Car Buying & Scrap Process

Inquiry, free on-site appraisal, contract, and instant cash payment with carrier pick-up detailed in 4 clear steps.

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Sell Your Car or Inquire About Scrap with KMC JAPAN

Appraisal, towing, and title paperwork are 100% free (0 yen). Same-day service across Kyushu with cash payment on the spot.

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